Research Administration Divisional IT Governance


The objective of the Research Administration Divisional IT Governance Advisory Committee is to provide a transparent process designed to consistently receive, evaluate, and, when applicable, approve IT software and service(s) procurement requests. This process will take place in a public and inclusive manner.

The primary goals of the Research Administration Divisional IT Governance Advisory Committee will be:

  1. To ensure all ORA Departments are aware of proposed IT procurement requests, in order to gain economies of scale among all departments, where applicable.
  2. To ensure the IT procurement will promote software/service(s) consolidation, where possible.
  3. To ensure the IT procurement will promote data sharing within both the Division and University, where possible.

As Research Administration's IT initiatives vary in size from individual to enterprise-level, not all topics will be deemed sufficiently impactful to be presented to the Committee. To ensure only appropriate issues are brought before the Committee, a selection threshold has been set:

A threshold for Committee-qualifying items is either a budget of more than $500 USD or an estimated effort of 20 or more hours.

The structure dictates that proposals be sent to the Director of ORA IT and ORA VP first via the on-line form URL below. If a decision cannot be achieved or if further clarifications are needed, then the proposal will be moved to the Research Administration's Divisional IT Governance Advisory Committee for consideration. The requestor(s) will be provided an opportunity to present and justify the request before the Committee (via meeting and/or electronic discussion). The committee will evaluate and approve or deny IT requests based on the strategic merit and value to the Division and University as a whole. The committee will be comprised of individuals representing the various units within the Research Administration division. Each Research Administration unit will have a representative who serves on the committee.

The process would be guided by the workflow outlined below:

  1. The Proposal will be submitted to the Director of ORA-IT and the ORA VP using the online form found here > Proposal Form

  2. If an Approve/Deny decision cannot be reached, or if further clarification is needed, then the proposal will be transmitted to the Research Administration Divisional IT Governance Advisory Committee for further research and consideration.

  3. The requestor(s) will be provided an opportunity to present and justify the request before the Committee either in person or via electronic channels.

  4. The Committee will evaluate the basis for the request and all pertinent information related to it, considering strategic merit and overall value to the Division and University, before making a final Approve or Deny decision concerning the request.

  5. The Committee will be comprised of individuals representing the various units within the Research Administration Division, and each Unit will have a representative who serves on the committee.

The committee will initially be comprised of the following individuals representing the various units within the Research Administration division.

A Research Administration unit may make an IT request by answering questions using the on-line form which will be submitted for review subject to the guidelines and workflow mentioned previously.

Research Administration divisional IT governance representative (Primary / Alternate)

  • OSP: Holly Sommers / TBD

  • OTT: Linda Kesselring

  • COI: Joi Mindingall

  • EHSO: Scott Thomaston / Cyndi Palfrey

  • IRB: Rebecca Rousselle / Maria Davila

  • OCR: Robin Ginn / Jennifer (Jenny) Prozonic

  • IACUC: Guy Wiles

  • RAS (Central): Denise Ehlen

  • RGC: Bill Lambert

  • Dragon Team: Julie Flores

  • Bus Ops: Melanie Lawrence / Sheritha Brown

  • ORA: Dr. Robert Nobles

  • ORAIT: Wil Brown

Updated 9/2020